Project Administrator

Anderson Knight is recruiting a skilled and proactive Project Administrator to join our client based in Glasgow.

This is a full-time position (35 hours per week) with flexible working arrangements, offering a competitive salary up to £29,600 per annum.

Benefits include 41 days of leave for full-time staff, pension benefits, and discount packages.

The Project Administrator will provide essential project and administrative support to the team managing one of our clients significant multi-million-pound strategic initiatives.

Main Duties and Responsibilities

•   This role is crucial in ensuring the smooth running of project operations and maintaining effective communication internally and with partner institutions and senior stakeholders from various sectors across the UK.

•  Primarily support the Project Leader and Project Manager, with additional support extended to other senior team members as necessary.

•   Proactively coordinate, organise, and manage internal and external meetings for the project team, including drafting agendas, taking minutes, and tracking action items.

•   Liaise with internal and external senior stakeholders, ensuring prompt, customer-focused communication, and independently resolve or escalate issues as needed.

•   Support the Project Manager in maintaining project documentation, such as risk registers, timelines, and schedules.

•   Arrange virtual and in-person meetings for internal and external stakeholders, ensuring all necessary pre-meeting arrangements are in place, including room bookings, catering, equipment, and preparation of agendas and meeting papers.

•   Provide diary management and occasional travel arrangements for the Project Leader, proactively resolving scheduling conflicts.

•   Prepare documents, presentations, and reports based on clear briefs, and coordinate communications using established formats and standard software.

Key attributes and skills:

•   Familiarity with Project Management principles and practices.

•   Knowledge of financial processes and systems.

•   Strong interpersonal and communication skills, both written and verbal.

•   Excellent planning, organisational, and prioritisation skills with the ability to manage a varied and demanding workload.

•   Ability to work effectively under pressure, meet deadlines, and adapt to changing priorities.

•   Well-developed analytical and problem-solving skills.

•   High attention to detail and accuracy.

•   Advanced proficiency in using Office Software, including Excel, Word, and PowerPoint.

•   Proven experience in project administration or a similar role.

•   Experience in coordinating events, such as seminars, networking events, and community engagement events.

Please forward on your CV in confidence.