Personal Assistant

Anderson Knight is delighted to be recruiting for a Personal Assistant for a Legal Firm in Edinburgh on a full time, permanent basis. This role is for someone who will provide high-quality PA, administrative, and secretarial support.

Key Responsibilities:

• Client and file setup – Open and close client files, check for any issues, and prepare paperwork.
• Billing support – Help with monthly billing, reports, and checking invoices. Training will be given.
• Document work – Create and edit documents, letters, and presentations using Microsoft Office and PDFs.
• Diary and meetings – Manage calendars, book meeting rooms, arrange catering, and set up tech support.
• Email support – Check and manage inboxes, especially when someone is away.
• Meeting support – Set up meetings, take notes, and follow up on actions.
• Invoice queries – Help sort out billing questions and process purchase orders.
• Admin tasks – Do general admin work like filing, scanning, copying, and binding.
• Client contact – Handle client calls and emails, or pass them to the right person.
• Travel booking – Arrange travel, accommodation, and deal with expenses.
• Database updates – Keep client and contact information up to date.
• Ad hoc tasks – Help with team events, training, and other jobs when needed.
• Document tracking – Save and name documents correctly using internal systems.
• File storage – Organise and store files, including off-site archives.
• Work with other teams – Communicate with departments like Finance, IT, and Marketing.
• Team support – Help other PAs or offices when needed.

What We’re Looking For

Must Have:

• Good at staying organised
• Great attention to detail
• Experience as a PA or Executive Assistant

Nice to Have:

• Worked in a law firm or similar environment

Skills & Strengths

• Knows when to ask for help
• Takes the lead to find information
• Communicates clearly
• Works well with others and meets deadlines
• Keeps people updated
• Follows rules and company policies
• Uses systems well and suggests improvements
• Gets involved in team activities and events

Submit your CV in confidence to be considered for this wonderful opportunity!