Office Manager

Anderson Knight are recruiting for a medium-sized accountancy firm based in Glasgow, dedicated to providing exceptional financial services to their diverse client base. We are seeking a dynamic and experienced Office Manager. This role is pivotal in ensuring the smooth operation of the office, focusing heavily on IT and digital transformation. Job Summary: The Office Manager will be responsible for overseeing the day-to-day administrative functions of the firm, ensuring efficient office operations, and leading the digital transformation initiatives. The successful candidate will manage a team of three, including a secretary, an office junior, and a mailroom assistant. This role requires a proactive individual with a strong background in professional services and a keen interest in IT and office management.

Key Responsibilities:

Office Management: Oversee daily office operations to ensure efficiency and productivity. Manage office supplies, equipment, and facilities. Develop and implement office policies and procedures. Coordinate maintenance and repairs for office equipment and facilities.

Team Leadership: Supervise and provide guidance to the secretary, office junior, and mailroom assistant. Conduct regular performance reviews and provide constructive feedback. Foster a positive and collaborative work environment. IT and Digital Transformation: Lead the firm’s transition to a paperless environment. Collaborate with IT specialists to implement digital solutions and ensure data security. Train staff on new technologies and digital processes. Manage IT resources and troubleshoot basic technical issues.

Administrative Support: Support senior management with administrative tasks and project coordination. Organise and maintain electronic filing systems. Manage correspondence, scheduling, and meeting logistics.

Qualifications and Experience:

• Proven experience as an Office Manager, preferably within a professional services environment.
• Strong understanding of office management responsibilities and procedures.
• Demonstrated experience in leading digital transformation initiatives.
• Excellent organisational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other office management software.
• Strong interpersonal and leadership skills.
• Exceptional communication and problem-solving skills.
• Ability to work independently.