Legal Front of House Assistant

Anderson Knight is delighted to be recruiting a professional and personable Legal Front of House Assistant on behalf of a well-established law firm based in Edinburgh.

This is an excellent opportunity for an experienced office professional with prior experience within a legal environment to join a respected firm where client service and professionalism are paramount. The successful candidate will bring a strong understanding of how a busy legal office operates, alongside the confidence and discretion required when working with clients, solicitors, and senior stakeholders.

The role:

• Provide a warm, professional welcome to all visitors, both in person and by telephone.
• Confidently manage incoming calls, introducing callers and transferring them to the appropriate colleague.
• Arrange couriers and taxis, ensuring all details are recorded accurately.
• Coordinate meeting room bookings, confirming attendee numbers, room layouts, catering, and IT/equipment requirements.
• Manage the visitor log and issue/collect visitor and access passes promptly.
• Report lost access passes to IT and the Facilities Manager without delay.
• Ensure reception and client meeting rooms are consistently tidy, welcoming, and well-presented.
• Monitor and replenish catering supplies in meeting rooms and kitchens.
• Report any maintenance issues promptly to the Facilities Manager to ensure swift resolution.
• Escort and manage contractors while on site and carry out regular Health & Safety checks as advised.
• Open, scan, and distribute incoming mail promptly to relevant fee earners and support teams.
• Prepare outgoing mail accurately, ensuring it is processed and ready for collection on time.
• Assist with copying, printing, scanning, binding, filing, and updating Counsel Papers as required.
• Support file archiving and scanning into the firm’s records management system.
• Assist with general office tasks including hand deliveries/collections, court runs, replenishing office supplies, and supporting wider office needs.
• Order and maintain stationery and office supplies.
• Arrange corporate travel, accommodation, and course bookings.
• Provide flexible support with ad hoc reception, administration, and facilities duties as required.
• Build and maintain positive working relationships with colleagues in the Edinburgh office and across the wider firm.
• Demonstrate a proactive, positive attitude with strong communication skills.
• Effectively prioritising competing deadlines while maintaining exceptional quality of work.
• Gaining a strong understanding of the different working styles and requirements across teams.

Essential:

• Previous experience within a legal sector role.
• Strong IT skills, including Microsoft 365.
• A proactive team player.
• Excellent interpersonal, written, and verbal communication skills.
• High attention to detail with the ability to produce accurate, high-quality work under tight deadlines.

Submit your CV in confidence to be considered for this wonderful opportunity.