Legal Assistant

Anderson Knight is currently recruiting for a Legal Assistant on behalf of a highly respected and established law firm based in Glasgow.

This is a fantastic opportunity to join a busy and supportive legal team within a professional environment where you will play a key role in the smooth day-to-day running of the department. Working closely with Partners, fee earners, and colleagues across the wider business, the successful candidate will provide high-quality administrative and operational support while contributing to the overall efficiency of the team.

The role would suit a proactive, organised, and detail-focused individual who is looking to further develop their career within a reputable legal firm.

Key Responsibilities

Administrative & Secretarial Support

• Provide comprehensive administrative support to fee earners across multiple offices, ensuring the efficient day-to-day operation of the department.
• Act as a professional first point of contact for clients, handling calls and enquiries on behalf of team members where required.
• Coordinate departmental meetings, training sessions, and CPD activities.
• Manage diaries, scheduling, and staff holiday records.
• Support the continued development of a paper-lite working environment, ensuring documents are managed effectively and securely.

Legal Administration

• Assist with file review processes to ensure matters are progressed accurately and within agreed timescales.
• Communicate with clients on a regular basis and respond to queries as directed by fee earners.
• Maintain accurate and up-to-date case records and documentation.
• Support the onboarding and induction of new employees, including fee earners, trainees, and support staff.

Billing & Reporting

• Assist with the monthly billing cycle, ensuring all activities are completed accurately and within deadlines.
• Support the review of outstanding balances, fee reports, and timesheet information.
• Produce and maintain reports and spreadsheets relating to billing activity and fee earner workloads.
• Identify opportunities to enhance operational efficiency and support continuous improvement initiatives across the team.

Knowledge, Skills & Experience

Essential

• Excellent organisational and time management skills, with the ability to prioritise effectively in a fast-paced environment.
• Strong attention to detail and accurate administrative abilities.
• Excellent communication and interpersonal skills.
• A professional, proactive, and client-focused approach.
• Strong numerical and analytical skills with the ability to interpret data and reporting information.
• Proficiency in Microsoft Office, particularly Excel.

Desirable

• Previous experience within a legal or professional services environment.
• Familiarity with legal terminology and legal administrative procedures.
• Experience using legal case management systems.

This is an excellent opportunity for an ambitious and motivated individual seeking to establish a long-term career within a collaborative and highly regarded legal practice.

Submit your CV in confidence to be considered for this exciting opportunity.