Legal Administrator

Anderson Knight is delighted to be recruiting for a Legal Administrator on behalf of a highly regarded and well-established law firm based in Glasgow.

This is an excellent opportunity to join a professional and supportive legal team within a fast-paced environment where no two days are the same. The successful candidate will work closely with Partners, fee earners, and colleagues across the business, playing a key role in ensuring the smooth and efficient running of the department through high-quality administrative, secretarial, and operational support.

This position would suit a highly organised, proactive, and detail-oriented individual looking to further develop their career within a respected legal environment.

Key Responsibilities

Secretarial & Administrative Support

• Support the smooth day-to-day operation of the department, providing efficient assistance to fee earners across multiple offices
• Professionally liaise with clients and manage calls and enquiries on behalf of team members when required
• Coordinate and organise team meetings, training sessions, and CPD activities
• Maintain departmental diaries, scheduling, and staff holiday records
• Assist in the ongoing development of a paper lite environment, ensuring documentation is managed efficiently and appropriately

Legal Administration

• Support file review processes to ensure matters are progressed accurately and within required timescales
• Communicate with clients on a daily basis and respond to queries as directed by fee earners
• Maintain accurate and up-to-date records and case documentation
• Assist with the onboarding and induction of new staff, including fee earners, trainees, and support staff

Billing & Reporting

• Support the monthly billing process, ensuring activities are completed accurately and within deadlines
• Assist with reviewing outstanding balances, fees, and timesheet reports
• Produce and maintain reports and spreadsheets relating to billing activity and fee earner workloads
• Contribute to the review and improvement of departmental systems and procedures
• Identify opportunities to enhance administrative efficiency and support process improvements across the team

Knowledge, Skills & Experience

Essential

• Excellent organisational and time management skills with the ability to prioritise effectively in a busy environment
• Strong attention to detail and accurate administrative skills
• Excellent communication and interpersonal abilities
• A professional, proactive, and client-focused approach
• Strong numerical and analytical skills with the ability to interpret data and reports
• Proficiency in Microsoft Office, including Excel

Desirable

• Knowledge of legal terminology and legal administrative procedures
• Familiarity with legal case management systems

This is a fantastic opportunity for an ambitious and motivated individual looking to build a long-term career within a collaborative and highly respected legal firm.

Submit your CV in confidence to be considered for this wonderful opportunity.