HR Assistant – 12 month FTC

Our client based in Penicuik are seeking a HR Assistant to join their team for a period of 12 month FTC. The HR Assistant will oversee the administration and coordination of a broad range of generalist HR activities. This role will also support the wider global HR team with various tasks and contribute to project work as needed.

Key Responsibilities:

• Assist with the administration of recruitment processes, including posting job ads, scheduling interviews, and pre-screening candidates.
• Lead certain recruitment initiatives as needed.
• Prepare and issue offer letters to new hires.
• Coordinate the onboarding process, including scheduling induction activities and ensuring all required paperwork and right-to-work documentation are collected.
• Deliver the HR Induction presentation and communicate new hire information.
• Manage the probationary process, monitoring employee progress during their probation period.
• Oversee the offboarding process for departing employees.
• Prepare and issue leaving letters and final payment forms, ensuring timely processing by payroll.
• Schedule and conduct exit interviews and handle reference requests for former employees.
• Coordinate the archiving of leaver files and training records.
• Process changes to employee contracts, updating relevant systems and issuing new documentation as needed.
• Schedule internal training sessions, maintain attendance records, and manage annual training renewals.
• Handle external training requests, including sourcing providers and maintaining records.
• Instruct monthly payroll amendments and support payroll checking processes.
• Investigate and resolve payroll queries and support data gathering for financial audits.
• Produce monthly holiday pay data and payroll reports.
• Maintain accurate employee data in the HR and timekeeping systems.
• Create and run reports to support team processes.
• Support the Payroll System and raise purchase orders for department invoices.
• Administer employee relations casework, including scheduling meetings, preparing documentation, and taking minutes.
• Support the HR email inbox and perform archiving tasks for HR processes.

Who We’re Looking For:

• A detail-oriented individual with a proactive approach and a positive, can-do attitude.
• Strong organisational and multitasking skills.
• Excellent communication skills and ability to work collaboratively with the HR team and other departments.
• Familiarity with HR systems and processes is preferred.

What We Offer:

• A collaborative and supportive work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

If you are enthusiastic about HR and ready to contribute to a dynamic team, we would love to hear from you!