Facilities Assistant

Anderson Knight is delighted to be recruiting a Facilities Assistant on behalf of a fantastic client in Edinburgh.

This is an exciting opportunity to step into a fast-paced, hands-on role where you’ll be central to creating a smooth, professional, and high-performing workplace. Fully office-based with flexible working hours, this position offers variety, visibility, and the chance to make a tangible impact every single day.

If you’re someone who thrives on being busy, takes pride in keeping things running like clockwork, and enjoys being the go-to person for getting things done, this role will keep you engaged, challenged, and constantly moving.

The Role

As a Facilities Assistant, you’ll play a key role in delivering a first-class office environment, ensuring everything operates efficiently behind the scenes while supporting colleagues across the business. From preparing client-facing spaces to managing essential services, you’ll be at the heart of day-to-day operations.

Key Responsibilities

• Set up and reset meeting rooms to a high standard, creating a professional and welcoming environment for clients and colleagues
• Manage incoming and outgoing mail with accuracy and efficiency, including scanning, distribution, and record-keeping
• Coordinate courier services seamlessly, both online and via phone
• Maintain proof of delivery records and ensure all documentation is up to date
• Troubleshoot minor office equipment issues (printers, copiers), escalating to engineers where required
• Handle service requests via internal systems and email, including printing, copying, and scanning tasks
• Monitor and replenish stationery and office supplies, ensuring all areas are consistently well-stocked
• Carry out regular checks of print rooms and communal areas, maintaining a clean and organised workspace
• Proactively identify maintenance issues and coordinate swift resolutions
• Provide flexible, hands-on support to the wider team as needed

About You

• You thrive in a fast-moving environment and enjoy managing multiple priorities at once
• You’re proactive, practical, and solutions-focused, with a strong sense of ownership
• You’re comfortable in a hands-on role and happy to be on your feet throughout the day
• You bring a positive, approachable attitude and build strong working relationships across all levels
• You’re organised, adaptable, and take pride in delivering high-quality support

This is more than just a support role, it’s an opportunity to be a key part of a well-run, professional environment where your contribution is visible and valued every day.

Submit your CV in confidence today and take the next step in your career.