Facilities Administrator
Anderson Knight is delighted to be recruiting a Facilities Administrator for a legal firm in Edinburgh. The position supports the day-to-day facilities management of the office, ensuring meeting spaces, equipment, mail services, and workplace resources operate seamlessly for all staff and visitors. This is a hands-on, office-based role requiring regular interaction with colleagues across all departments.
This role is 5 days fully onsite and is a 33.75 hour working week with flexible start times.
Key Responsibilities
Meeting Rooms & Events
- Set up, reconfigure, and reset meeting rooms and event spaces in line with booking requirements
- Ensure rooms are presented to a high standard and fully equipped prior to use
Mail & Courier Management
- Manage all incoming mail, including sorting and scanning
- Prepare outgoing mail for dispatch, ensuring accuracy of documentation, enclosures, and authorised signatures
- Package and arrange courier collections via online platforms or telephone
Office Equipment & Print Services
- Process all print, copy, and scan requests received via the online portal or email
- Monitor and maintain print areas to ensure functionality and tidiness
Stationery & Workplace Supplies
- Monitor office stationery stock levels and place orders as required
- Replenish supplies across print bays and shared areas
- Ensure adequate availability of workplace resources to support business operations
Facilities Maintenance & Environment
- Conduct regular proactive checks of the office environment to identify faults or maintenance issues
- Escalate repair requirements promptly to maintain a safe and professional workplace
Person Specification
- Ability to work effectively under pressure and meet strict deadlines
- Professional, approachable, and service-oriented manner
- Flexible and adaptable, with the ability to prioritise facilities requests efficiently and effectively
Submit your CV in confidence to be considered for this wonderful opportunity.
